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Address proof Letter also known as proof of Residency


An address proof letter, as the name itself suggests, is a legal document issued as proof of an individual’s address.

Objectives of Address Verification Letter

A proof of address is demanded by all government, corporate, academic or social organizations before providing any kind of service to an individual. The address domicile proof must be issued by a competent legal authority.

Various uses of Address Proof letter 

For Govt Document Registration: While registering for most of the state or national programs offered by the government, like passport services, visas, Tax or Pan Card, Voter ID Card, social security, green card or other services, it is important to show a valid proof of address.

Address document for utility services: If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address.

Address identity For Job: Even while applying for a job or applying for admission at a school or college, it is mandatory that candidates show address proof. 

Address proof for General Services: Proof of Residency is also often asked at places like Cyber Cafés, for addmission in colleges/university, buying or hiring Car, while appling for Driving license, arms license and so on.  

Address proof Documents for  Bank need: Opening Bank Account, loans approval, insurance, shares etc 

Domicile Proof Documents for Passport:  Address proof also required for travel passport verification, visas need, while booking a Hotel, buying Air/Railway tickets, etc

More to Read : Functions of Recruitment Management Software

Address proof is important because it provides all vital information about a person like Full Name, Gender, Date of Birth and family details like father’s name or mother’s name. Sometimes address proof serves as an id proof of the person. In case a person is living in a pg or rented accommodation he or she should ask the landlord to issue a rented or lease deed agreement certified by court. The lease deed will service as temporary address proof of an individual.

The address proof of a person is required for security reasons also. Address proof is required by all organization so that required verification of an individual can be done.  

Tips while writing Address Proof letter 

While writing address proof letter one should remember it is a legal document. The language should be very formal. All important details should be provided in the address proof letter such as legal name, full address, duration of stay. The information provided should be accurate.

Proof of address or residency letter can be used as ID proof for identity and for passport as well.  Find lots of ready to use sample template below : 

Know more : How to write Resignation letter to HR? 

and  also see how to write Party Invitation letter

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Proof of Address issued from the company
Sample Template





This is to certify that Mr. /Ms.(name of the person) is working with our Organization (organization name) since [Date of joining]. As per the documents submitted his current address is mentioned below 
Name of the Employee :    ___________________
Employee ID No.               ___________________
Residence Address  :        ___________________
City :                                 ___________________
State :                               ___________________
Pin Code :                         ___________________
This letter is issued on request of our employee (name of the employee) for address proof currently  working with us. 
(Signature & company's Seal / Stamp)
Name of the Manager
Manager - Human Resource
Name of the Company



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Affidavit of Residence from Landlord
Sample Template


Mr. Paul Potts
Address, including street name, city, state, and zip code
Complete Contact Details

 Subject: Address verification letter


To whosoever it may concern, 
I, Mr. Paul Potts, the landlord of, Media Apartments Delhi, am writing to verify the address proof of my tenant Mr. John Doe.

I certify that Mr. John Doe, and his wife, Mrs. Emily Doe, currently reside as tenants on my property located at 123 Road, City, State, Postal Code. They have been residing at this property since 15th June 2015.

I, Mr. Paul Potts, further certify that the above information is accurate to the best of my knowledge. If the information is wrong I am liable for penalty as per the prevailing laws.

Please feel free to contact me for any further information.
Thank you.


Mr. Paul Potts




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Address proof letter from the organization
Sample Letter





 This is to certify that Mr./Ms. Employee name, is working with Organization (Name of the company) Since (Date of joining).  As per our records his address is mentioned below
• Name of the Employee____________
• Address ___________
• City _______________
• State________Pin code___________


This letter is issued for the purpose of Specify purpose as an address proof.
 For Organization Name
Name with signature
Manager - Human Resources



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Address proof letter for employee
Sample Letter




    To whomsoever it may concern

This is to confirm that Mr. / Ms. (name of the employee) is working in (name of the company) as (Designation). As per our record, His / Her services were effective since (Date of Joining). As per our records this is the address (address of the employee) 
Name & Designation
HR. Dept.



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Affidavit of Residence Proof
Sample Template

Name ___________________
Address line 1,____________
Address line 2.____________
City- Postal Code.__________
State, Country.____________
Contact Details____________
Date the letter is written_____

  Subject: Proof of Address

To whomsoever it may concern,
I, Priya Kumar, certify that I presently live at (complete address). I am living at this address since last three years. I am writing this letter to formally verify my address proof.
I, Priya Kumar, state that the above information is true and correct to the best of my knowledge. If any information is wrong I may be penalized as per law
Priya Kumar
Sworn to and subscribed before me on _______________ (MM/DD/YY).
Attestation Stamp
Public Notary Signature
Public Notary Name.



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Proof of Residency from the employer
Sample Template


                                   To whomsoever it may concern,

                                     Subject: Proof of Residency.


This is to certify that Mr. John Louis, is working with ABC Company, since the 04th of May 2017. As per the company records his current address is below mentioned:
Address Line 1,______________
Address Line 2.______________
City, State, Country.___________
Postal Code_________________

The information was given by the employee and is accurate as per my knowledge. This letter is issued as a address. proof. Thank you.
Stamp of Attestation
ABC Company, Location.



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Sample Address proof letter from HR for bank (loan) 
Sample template



Date: __________


Whomsoever it may concern


This is to certify that Mr. .(Name As per records).........., working as ....(Position)....... in our organization since ...(duration)....... As per the employment records available with us, his current address are....(on records address)...... This certificate is accurate and valid for the purpose of bank loan.




For Company Name

Manager –

HR Name Company Seal

Address(with state and pincode)

Contact number -





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Address Proof letter from Landlord 
Sample Template



Date _______


Dear Mr. /Ms. /Mrs. Name


My name is Your First and Last Name.

I am the landlord of Apartment Complex,

Residing at Apartment Complex Street Address, City, State, and Zip Code.


I am sending you this formal letter as proof of one of my tenant's residency.

Tenant's First and Last Name has lived at

Apartment Complex, Apartment Number since

Date, tenant first started living there. His/her rent is Amount of Rent per month.

If you have any questions, feel free to contact me by phone at Phone Number or by regular postal mail.


Landloard Name

(Seal If Any)



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Format for Address Change
Sample template


Date :_______

Subject: Letter for address changes

I am writing this letter to bring to your notice that I have shifted my residence. I want to change my current address. Please find my address details below:

Name:  Mr. XYZ
Previous Address: 
Flat no. 266, ABC apartments,
ABC City, Phase 1

New Address: 
Block no2, Gali no 4, 
Shanti Apartments,

In reference  support of my  address changes I have attached my recent electricity bill. 

I have also submitted all the necessary documents for further consideration and I kindly request you to change my address on file.




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