Letters were the main source of communication between 2 parties back in time. We all grew up writing letters, and they are relevant in certain places even today. This article will be focusing primarily on the difference between Formal and Informal letters. Before jumping on to what makes them different, let’s understand what they are individually!
Formal Letter vs Informal Letter - The formal letters are also known as the official letters are written for business or professional purposes to meet up the selected objectives. It uses simple but official language, which is simple to read and interpret business requirement and its objectives. Informal letters are quite the opposite are generally written to our relatives, friends for personal communication and the language used is common or casual.
The formal letters are precise and to the point that does not include irrelevant issues. On the contrary, the informal letters are long and unofficial. This way of letter writing used to communicate within business contacts, Client Customer, Channel Partners, Vendors, Employer, Professionals Collage and Institution or any other official communication is known as Formal Letter Writing. Whereas, letter writing used to communicate with friends, colleagues and relatives etc; is known as Informal Letter writing.
Let us learn from below about each one separately i.e. what Formal and Informal letter and understand its uses as per the requirement
What is a Formal Letter?
It’s a letter written for formal or official purposes, in a professional language with a set format. They serve the purpose of communication to a teacher or the principal at a school or a college, and to managers and higher authorities at a workplace.
Important things to remember while writing a formal letter:
What is an Informal Letter?
These letters are very opposite to formal letters, the main purpose of an informal letter is to be a mode of conversation between friends and family. They are very lenient with their format and focus more on the body of the letter.
There is not much of dos and don’ts in an Informal letter. But this doesn’t mean we can use foul language, use proper language while addressing anybody.
The format of an informal letter should comprise of the following things:
There are few very important key points to differentiate between formal and informal letter such as:
A formal letter is different from an informal letter on a lot of factors, and that’s what we are going to find out here. The main factors are stated below in a tabular form:
The next section will be covering the format of formal & informal letter.Which will eventually help you in understanding difference between informal and formal letter.
Address of the sender
Name of the Recipient
Salutation (Dear Sir/Madam)
Subject: Brief outline of the purpose of writing the letter
Body of the letter
Paragraph 1 (Introduction about the topic on why the letter is being written)
Paragraph 2 (Crucial points that needs to be addressed in the letter in concise and formal language without dragging on unnecessary things)
Paragraph 3 (End the letter with gratitude and the needed call of action required for the purpose of writing this letter. For ex: Thank you for your consideration. Waiting for your positive response)
Name of the Sender
Similar to the formal letter, there a basic format for an Informal letter as well which is in the next section of the article. Keep reading to find it out.
Dear [Person Name_]
Introduction: Add pleasantries and mention the topic of the letter.
Body of the letter: Add details about the purpose you are writing to them, express feeling, situations, event etc.
Perfect length is 2-3 paragraphs.
Conclusion: Conclude your letter and say your goodbyes.
Signature & Name
Conclusion – Difference between Formal and Informal Letter
Letter writing is still the most valuable way of communication, even though there are so many modern ways that are available such as email, mobile text messages and also many apps where people can communicate with each other. But, a hard form of Letter document still maintains the highest level of trust and commitment.
So, before you start writing a letter, first of all, you should identify, who is your recipient? If you have a professional relationship with the recipient, then you should go for a formal letter, whereas, if the recipient is someone very close to you or you have a good relationship with the recipient, then informal letter is the right choice for you. Secondly, you should follow the proper format of letter writing for both formal and informal letters. Finally, you should write the letter in the devised style of the letter writing and keep your grammar and spellings in check.
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