Reviewed by HR & Business Communication Experts Updated for 2026 Professional Communication Standards

Re-designation Job Role Change or change in designation - meaning, definition with Sample template

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Re-designation Letter is written by employer or from the concern Department to the employee in order to re-promote, re-designate on change on his job role or position on the basis of his or her performance.

This letter is to provide re-designation of the employee. This kind of letter is written to motivate employees for a better performance and it should be issued on company's Letterhead and should contains all the relevant information such as change in the designation, position or job role and his new duties and responsibilities along with the changes in his salary or remuneration with the grade and level changes.

Find the sample format for example of writing Re-Designation Letter below:

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This content is prepared and reviewed by HR and workplace communication professionals and is updated to reflect current professional Standards.

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Re-Designation Letter

Sample Template

Date: __________

Ms. /Mr. ___________

Address: _________

Sub: − You re Re-Designation to Position of _____________

Dear ___________,

We are pleased to inform you that you have been re-designated as “_________________ (Position name)” and your services are hereby confirmed w.e.f ______________ (Date).

All the other terms and condition which is detailed in your Appointment Letter remains unchanged. You will be entitled for 12 Casual Leaves and 12 Sick Leaves annually.

Your Performance Appraisal shall be done on ____________________ (Date). You Job responsibilities or the Key Result Areas for your

Appraisal is attached herewith. You will be reporting to the Head-(Department Name ____________).

Please signify your acceptance of these terms and conditions by signing the enclosed duplicate and returning to us.

(Company Name____________) Pvt. Ltd. congratulates you on your Re-designation and the organization wishes you a long term career with us.

Yours Sincerely,

________________

(Human Resources)

I accept the above mentioned terms and conditions on confirmation to the position of (Insert Position).

Date: ____________

Signed: __________

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Re-designation Job Role Change or change in designation - meaning, definition with Sample template

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