Reviewed by HR & Business Communication Experts Updated for 2026 Professional Communication Standards

Resignation Acceptance Letter with its format and Sample Templates Free to download

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The resignation acceptance letter is a letter to acknowledge that you accept an employee's request to resign.

An employee will send a letter of resignation to the employer and if the employer accept resignation given by employee, will write an Resignation Acceptance Letter and will later relieve the employee. When an employee working in an organization resigns due to some personal reasons then it depends on the employer also to accept the resignation. If an employee is a good performer and if salary is the issue management raises the salary and requests the employee to stay. But if the reason is different beyond management’s consideration the employee is asked to serve the notice period. The management issues resignation acceptance letter to the employee.

Importance of Resignation Acceptance Letter

Resignation acceptance letter acknowledges experience and contributions of the employee to the organization. The management wishes him good luck for future endeavors. This letter is a formal way of accepting the resignation from the employee and relieving him/her from the services of the organization. We have listed Below various Example, and ready to use Sample of Resignation Acceptance which can be used as per the requirement.

Find below sample template for Resignation Acceptance Letter in doc and pdf format for quick example:

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This content is prepared and reviewed by HR and workplace communication professionals and is updated to reflect current professional Standards.

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Resignation Acceptance Letter Email

Sample Template

Date_____________

Employee Name_______

Employee Code________

Location______________

Subject: Resignation Acceptance Letter

Dear Mr. /Ms. (Employee first Name)

We are in receipt of your resignation letter email dated (mention receipt date of resignation).

We would like to inform you that your resignation letter is accepted and you will be relieved from the services of the organization on date (________). You are supposed to clear all your dues and settle your accounts with all the concerned department.

We shall issue you a relieving letter and experience certificate post settlement of all dues.

We wish you a bright career ahead and good wishes for your future.

With best wishes

Signature

Manager Name & Designation

Resignation Acceptance Letter Format

Sample Template

Date_________

Employee name__________

Employee code__________

Location_________

Subject: Resignation Acceptance Letter

Dear Mr. /Ms. (Name of the employee)

Further to your resignation, this is to inform you that your resignation stands accepted and you will be relieved of your responsibility with effect from (mention date) subject to the completion of your clearance / settlement with all concerned departments.

Your Relieving and Experience letter will be released post completion of your full and final settlement.

We wish you all the best in your future endeavors.

Signature

HR Manager Name

Frequently Asked Question on Resignation Acceptance Letter

Que: What should be included in a resignation acceptance letter?
Ans:

A resignation acceptance letter should include the employee’s name, resignation date, last working day, and acknowledgment of their resignation. It should express appreciation for their service, and contributions.
Que: Why is a resignation acceptance letter important?
Ans:

A resignation acceptance letter is important as it officially acknowledges an employee’s decision to depart the company. It confirms the last working day, and outlines exit formalities ensuring clarity and professionalism.
Que: What is a resignation acceptance letter?
Ans:

A resignation acceptance letter is a formal letter issued by an employer to confirm employee resignation. It confirms the last working day anad and the next steps in the departure process.

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Resignation Acceptance Letter with its format and Sample Templates Free to download

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